From e-Learning Documentation

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Last updated: 3-29-2012


Getting Started

If you have a compatible browser and a broadband internet connection (preferably cable or DSL), you should have no problem connecting to and using e-Learning.

Recommended Browsers


Internet Connection

A broadband Internet connection is strongly recommended. Slower connections should still be able to access e-Learning, but will take longer to load. A wired Ethernet connection is more dependable for test-taking than a wireless connection.

Special Note about Satellite service: Some users with satellite Internet service may find their online courses do not load quickly or consistently due to satellite network design issues.

Log In

NOTE: If you are going to create a bookmark for e-Learning login, please bookmark, not the actual login page or the "My Workspace" page once you are in e-Learning.


While using e-Learning, avoid using your browser back and forward buttons. Navigate within the system by clicking on links and icons.

Links to Tools are in the menu bar on the left side of the screen. Links to Courses and Project Sites appear as tabs across the top of the page. The Reset icon Reset.pngappears at the top of the page in every tool. Click this icon to refresh the view and reset the tool back to it's default screen.

Log Out

A Logout link is located in the upper right corner of the screen. When you click Logout, you are not actually logged out of the system. You must completely close your browser before your logout takes affect. This is especially important if you are using a public computer such as in a library. Make sure you completely close all browsers before you leave the workstation.

Content Editor - Create HTML Documents and Edit Text


Throughout e-Learning, you will see the Content Editor. When you use the Content Editor, you are creating HTML. This type of Content Editor is called a WYSIWIG (What You See Is What You Get) editor, which means that you can create HTML without knowing any HTML coding. You use the icons at the top of the screen to format your content and the Editor automatically inserts the HTML code in the background. If you are comfortable creating an MS Word document, you should experience little difficulty in using the Content Editor.

Paste text from MS Word into the Content Editor

One of the options in the Content Editor is the "Paste from Word" icon. Paste-from-word.png

  1. Open the MS Word document and copy the text you want.
  2. Click the "Paste from Word" icon.
    1. If the icon is grayed out, click anywhere inside the Content Editor to make the icon available.
  3. Paste the text into the box that appears.
  4. If either of the "Ignore Font Face definitions" or "Remove Styles definitions" boxes are checked, uncheck them.
  5. Click OK

Tools - Overview of all Available Tools

NOTE: Most tools have a link to "Permissions." Permissions for all tools have been set to most common usage. It is highly recommended that you do not alter these Permissions without a consultation with LSS staff. Altering Permissions may have unintended consequences.

Default Tools

The following is a short description of each of the default tools that are pre-selected for you when you request a course in e-Learning. There are other tools available for your use also. See the "Secondary Tools" list to see a short description of those tools.


This space is available to post basic content about your course.


A communication tool for passing along information to your students.


Post Assignments to provide a place for students to submit their work.


Create self-grading online tests, quizzes and exams.


A communication tool to post and view events, deadlines, and other information in a Calendar format.

Chat Room

Synchronous text communication


Encourage student interaction with online discussions. Discussions can be assigned to specific groups of students and can also be graded.

Gradebookand Gradebook 2

Calculate and securely deliver grades to students.


Provide content to students in an organized structure with a Table of Contents and navigation. You can provide any type of file including audio and video, as well as links to internal and external content.


A communication tool for communication within e-Learning. Users can send a message to individuals, groups, roles, or all users. These mail messages can be cc'd to email accounts.


File storage

Site Info

Access several management options for your Site, including adding and removing tools, organizing and hiding tools, manage participants, manage groups and reuse content for future semesters.

Site Stats

Basic statistics on tool usage, content viewed and student activity


Post and maintain your Syllabus by adding the Syllabus as HTML, as a file attachment, or redirect to a website where your Syllabus is located.

Web Links

Add links in the menu bar to any web content. You have one default Web Link in your course called "Student Help FAQ" which directs students to their e-Learning tutorials.

Secondary Tools

The following tools are not provided by default, but are available for you to use. To add any of these tools in your course:

  1. go to Site Info>Edit Tools.
  2. Check the box next to any tool you want to add.
  3. Click Continue. A list of the selected tools will be shown, including any new tools you added to the list will show in red font.
  4. If the list is accurate, click Finish


The difference between the Blog and the Discussion tool is that the Discussion is meant to be a conversation among many participants. The Blog is "owned" by a particular participant and contains that person's thoughts. The individual user is in control of who can view and comment on his/her blog.

Drop Box

Provides space for students to upload files.


Information can be delivered to students via a .csv file upload. Like in the Gradebook, the Feedback tool shows students only their own information, not the information for other students.


Podcasts are audio files that participants can download to a media device such as an mp3 player, smart phone or laptop computer


Anonymously gather information and opinions from participants. You can release the results to students to see the overall class responses.


Allows participants to see the roster, including, role, user ID and email address, plus a link to the participants' profile where a photo is available (if the participant has set up the profile and made it available).

RSS Feeds

Keeps you updated on the most recent postings to websites. Connect your class to newscasts, blogs and other sites that are frequently updated.


Allows students to sign-up for time slots on a calendar, such as for instructor meetings or class presentations.

Tests & Quizzes

Create self-grading online tests, quizzes and exams. (The Assessments tool is the preferred tool for this function.)


A collaborative webpage which can be edited by anyone with access to it.

Participants - Overview of all Roles

Student-Type Roles

Instructor-Type Roles

Participants - Add, Manage, and Remove

Add Participants

The “Add participants” function allows you to add members to your site. From the menu bar inside the Course or Project Site:

  1. Click Site Info
  2. Click Add Participants
  3. Enter the Gatorlink username(s) of the person(s) you would like to enroll in the box labeled "Gatorlink Username or UFID." You can add more than one person at a time by hitting "Enter" after each username.
  4. If you are assigning all of these participants to the same role, leave the default setting to "Assign off participants to the same role."
  5. If these participants will need different roles, select "Assign each participant a role individually."
  6. Click Continue
  7. If you are assigning the same role to all new users, select the role and click Continue.
  8. If you are assigning different roles, you will see each person listed with a drop-down menu beside her/his name. Select the appropriate role from the drop-down menu and click Continue.
  9. You may notify the new users by email that they have been enrolled in your Course or Project Site by selecting "Send Now." Click Continue.
  10. Verify that names and roles are correct. Click Continue.

You will be returned to your "Site Info" default screen where you can see a complete list of all members and their roles.

Change Participant Role

You have the ability to change the role of users within your course or Project Site. Perhaps you enrolled someone as a Designer, but now want that person to be a TA.

  1. Click Site Info. You should see a complete list of all participants under the heading "(course name) Participant List." (You may have to scroll down, depending on how much information is in your Site Description listed at the top of the page.)
  2. Beside the name of the person you want to change, choose the new role from the drop-down menu.
  3. Click Update Participants.

Remove Participants or Make Them Inactive

You have two options for preventing enrolled individuals from further access to your course; you can make them inactive, or you can remove them altogether. If you remove a TA or other Instructor-type role, content that person created, such as Announcements, Gradebook columns, Assignments, etc., will remain.

Both options will remove the student from the Gradebook and remove all the student's submissions and grades. If you make the person active again, or re-enroll the person, his or her submissions and interactions will return.

The Registrar will change an active student to inactive if he or she has a Registrar issue that must be resolved. Resolution of the issue should automatically change the person to active status again.

Unless you know for sure that the person is never going to access the course again, making "inactive" is the best bet.

To make a participant inactive:

  1. Click Site Info. You should see a complete list of all participants under the heading "(coursename) Participant List." (You may have to scroll down, depending on how much information is in your Site Description listed at the top of the page.)
  2. Beside the name of the person you want to change, choose "inactive" from the Status drop-down menu.
  3. Click Update Participants.

To remove a participant:

  1. Click Site Info. You should see a complete list of all participants under the heading "(coursename) Participant List." (You may have to scroll down, depending on how much information is in your Site Description listed at the top of the page.)
  2. Beside the name of the person you want to remove, check the box under the "Remove" heading.
  3. Click Update Participants.
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