From e-Learning Documentation

NOTE: Faculty, Courtesy Faculty, Emeritus, UF Executive, or Clinical Faculty (as defined by myUFL role UF_HR_Faculty) have access to this tool. Staff members, who are not defined by myUFL role UF_HR_Faculty, may request the role UF_SA_CANVAS_TEACHER_CRSE_MGMT via your Department Security Administrator. If you do not know who your Department Security Administrator is, please contact the UF Computing Help Desk by phone at 352-392-4357. Please also note that you MUST be enrolled as a Teacheror Facilitator in the e-Learning in Canvas course in order to make changes to the participants and/or sections using this tool.

Some general use cases for adding participants includes:

• Switch instructors due to emergency
• Add a new TA depending on allocation of such resources
• Add users as Observers or Auditors so they can teach or administer it in the future
• Add a student for an incomplete - needing access to specific parts of course content to finish course work
• Add student(s) to the MISC section to provide a different Open, Due, and/or Until Dates for Quizzes and/or Assignments
• Add a student who experience delays for regular section enrollment
• Add observers for Quality Assurance purposes
• Add technical staff to assist with troubleshooting and testing for course design
• Add assistants who need temporary access so they can import and set up a quiz bank
• Add observer for Tenure & Promotion or three year review
• Remove course users

How-To Add Participants

1. Login to my.ufl.edu

2. Navigate to Main Menu > UF Campus Solutions > Online Learning > My Canvas Course Management in my.ufl.edu

3. A list of course will be displayed where you have been designated as Teacher in Canvas. Please select a course from the list.

4. Once you select a course, the "Add/Remove Enrollment" screen and tab will appear and a table with all participants will display:

5. To Add an enrollment to your course, click on any one of the the blue plus sign buttons on the right of the table. This will insert an empty row.

6. Enter the UFID or look up a person by selecting the magnify glass icon.

7. Select the Role to assign this user from the drop-down menu.

8. Select the section to assign this user to from the drop-down menu.

a. Select an existing section that contains students enrollments (alpha-numeric, e.g., 000.UFL.2014.05-UF-0.737C)

b. Select the INIT section, which is generally used to enroll additional Teachers, TAs, Observers, Guest Lecturers, Auditors, Facilitator, and Designers.

c. Select the MISC section, which is generally used to enroll students for making up an incomplete or to give students special access to an exam.

9. Select 'Yes' or 'No' for the "Limit to Section" option. This is generally used in cases where you may be adding a TA who is over a specific section and will only be grading that specific section.

10. Select 'Add' from the "Action" drop-down menu. At this time, this will be the only action available. One the person is added, additional options such as 'Remove' will be available.

11. A confirmation box will give you the total number of "Add(s)" for this transaction. If the amount is correct, press "OK" to finish your request. A message box will let you know if your transactions were accepted or if there are any issues that need to be corrected before continuing.

The enrollments will process and appear in Canvas within the specified time. If you would like to view the status of your request, select the "View My Requests" tab.

How-To Remove Participants

1. Login to my.ufl.edu

2. Navigate to Main Menu > UF Campus Solutions > Online Learning > My Canvas Course Management in my.ufl.edu

3. A list of course will be displayed where you have been designated as Teacher in Canvas. Please select a course from the list.

4. Once you select a course, you have several options:

• Select an existing section that contains students enrollments (alpha-numeric)
• Select the INIT section - Used to enroll Teachers, TAs, Observers, Guest Lecturer, Auditor, Facilitator, and Designers
• Select the MISC section - Used to enroll students not on the normal class roll (student making up an incomplete)

5. After selecting a section, the page opens up a box where you can enter (or paste) a list of UFIDs. Alternatively, you can skip the box and enter each UFID in the grid at the bottom of the page. This is useful if you are organizing work groups for your entire course and are working off of a class roll.

• After the UFIDs have been entered:
  • Enter the *Role assigned to all of the UFIDs
  • Select the *Action (Remove from Section)
• Then press Parse UFIDs.
• After you are finished adding UFIDs, press the Process Enrollment Request button.

6. A message box will let you know if your transactions were accepted or if there are any issues that need fixing before continuing.

7. It takes a few minutes for the enrollments to process and appear in Canvas.