New Semester

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Once you [[Request a New Course|Request your course for a new semester]], you will have some tasks to complete to prepare the course for use:
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== Overview  ==
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==Import Content from a Previous Semester==
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When your [[Request_a_New_Course|course for a new semester]] has been created, you will receive an email letting you know that the course has been created.
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Go [[Re-use Content in New Semester|here]] for complete instructions on how to import your content.
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=== Login to e-Learning in Sakai  ===
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==Associate Class Rosters==
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Go to [http://lss.at.ufl.edu/ http://lss.at.ufl.edu/] to login to e-Learning in Sakai. Login using your gatorlink username and password. If you have difficulty logging in, contact the UF Computing Help Desk at 352-392-4357.
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Go [[Site_Info#Edit_Class_Rosters|here]] for a tutorial on how to associate your rosters with your course so that students are loaded.
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=== e-Learning in Sakai Help  ===
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==Enroll TAs or other Participants==
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We offer several types of help in using the e-Learning in Sakai system:
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Your students are loaded automatically when you associate the rosters. But you will need to add your TA(s) or other non-student roles that you want to have access to your course. Go [[Site_Info#Add_Participants|here]] for a complete tutorial on adding and managing TAs or other participants.
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*[http://lss.at.ufl.edu/help Tutorials, FAQs, Known Issues] - There is a tutorial for each tool, plus general information. The entire site is searchable so that you can easily find the information you are looking for.  
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*[http://training.it.ufl.edu/services-offered/workshops/ Live Training] - Several courses are offered that provide hands-on training for using e-Learning in Sakai.
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*One-on-One Help - Contact the Learning Support Services staff during the hours of 8am-5pm Monday-Friday by calling (352)392-4357, option 3. Or you may email us at learning-support@ufl.edu. If writing, please provide your UFID and how you would like for us to contact you.
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==Publish Your Course==
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===Help for Students Using e-Learning===
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Your course is created as "unpublished" to allow you to make any changes you want to make before permitting students into the course. Visit the [http://lss.at.ufl.edu/help| Main tutorial page] to see tutorials on all the tools available to you.  Note especially the tutorial on [[Resources]].  Be aware that files you place in Resources are, by default, available to student so you do not want to place sensitive information in this location.
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We have added a WebLink called "Student FAQ" to the toolbar in your course that will provide students with the information they need to use e-Learning in Sakai and information about contacting the UF Computing Help Desk for help with computer-related problems.
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Once you are ready for students to access the course:
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== Tasks for Preparing New Semester  ==
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# Click '''Site Info''' in the course menu bar.
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# Click '''Manage Access''' at the top of the page.
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You will have some tasks to complete to prepare your new course for use. You will need to create or upload content for your course, or you may import content if you used e-Learning in Sakai in a previous semester. It is very important that you understand the [[Resources|Resources]] tool before you begin to upload your content there. This tool and content uploaded into it is, by default, available to students. '''''Do not put sensitive information in the Resources tool'''''.
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# Check the box beside "publish site" and click '''Update'''.
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There are tutorials for each tool at http://lss.at.ufl.edu/help.
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=== Edit Your Home Page  ===
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You should [[Home|Edit Your Home Page]] to reflect information about your course.
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===Edit Site Info===
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The Site Info tool is very powerful for the instructor.  It provides the ability to create groups, enroll users, add, remove, hide and unhide tools, among many other things.  But to the students, it simply shows a few lines about the course.  If you have your contact information in other places, such as your syllabus, you may just want to hide the "Site Info" tool from students.  OR, you may update the Site Info with your contact information and leave it available to students.
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To edit your contact information in Site Info:
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# Click '''Site Info''' in the left menu bar.
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# Click '''Edit Site Information''' at the top of the page.
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#* You may edit the content on your Home Page by entering text in the Content Editor
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# "Contact Name:" Enter the Instructor name, or the name of the primary contact for the course.
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# "Contact Email:" Enter the email address of the above person.
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# Click '''Continue'''
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# Click '''Finish'''
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===Edit Course Toolbar===
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[[Site Info#Edit Tools|Remove, Hide or Add tools to the Course Toolbar]] to reflect the tools you will use this semester.
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=== Import Content from a Previous Semester  ===
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If you used e-Learning in Sakai in previous semesters and have content that you want to reuse, you can import that from the previous course.
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[[Re-use Content in New Semester|Go here for complete instructions on how to import your content.]]
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=== Associate Section Roster(s)  ===
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<i>Note: Starting Summer 2013 each new course will have rosters automatically associated so you will not need to take this step, but you will have to 'Publish' your course for students to be able to access it.</i>
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Students are associated with your course based on the section number. For students to be enrolled in your course, you will need to associate your rosters with your course.
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''<nowiki>*</nowiki>Section rosters are not populated with students until a few days before the semester starts.''
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[[Site_Info#Edit_Class_Rosters|Go here for a tutorial on how to associate your rosters]].
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=== Enroll TAs or other Participants  ===
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Your students are loaded automatically when you add the roster(s). But you will need to add any TA(s) or other non-student roles that you want to have access to your course.
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[[Site_Info#Add_Participants|Go here for a complete tutorial on adding and managing TAs or other participants.]]

Latest revision as of 15:45, 9 August 2013

Contents

Overview

When your course for a new semester has been created, you will receive an email letting you know that the course has been created.

Login to e-Learning in Sakai

Go to http://lss.at.ufl.edu/ to login to e-Learning in Sakai. Login using your gatorlink username and password. If you have difficulty logging in, contact the UF Computing Help Desk at 352-392-4357.

e-Learning in Sakai Help

We offer several types of help in using the e-Learning in Sakai system:

Help for Students Using e-Learning

We have added a WebLink called "Student FAQ" to the toolbar in your course that will provide students with the information they need to use e-Learning in Sakai and information about contacting the UF Computing Help Desk for help with computer-related problems.

Tasks for Preparing New Semester

You will have some tasks to complete to prepare your new course for use. You will need to create or upload content for your course, or you may import content if you used e-Learning in Sakai in a previous semester. It is very important that you understand the Resources tool before you begin to upload your content there. This tool and content uploaded into it is, by default, available to students. Do not put sensitive information in the Resources tool.

There are tutorials for each tool at http://lss.at.ufl.edu/help.

Edit Your Home Page

You should Edit Your Home Page to reflect information about your course.

Edit Site Info

The Site Info tool is very powerful for the instructor. It provides the ability to create groups, enroll users, add, remove, hide and unhide tools, among many other things. But to the students, it simply shows a few lines about the course. If you have your contact information in other places, such as your syllabus, you may just want to hide the "Site Info" tool from students. OR, you may update the Site Info with your contact information and leave it available to students.

To edit your contact information in Site Info:

  1. Click Site Info in the left menu bar.
  2. Click Edit Site Information at the top of the page.
    • You may edit the content on your Home Page by entering text in the Content Editor
  3. "Contact Name:" Enter the Instructor name, or the name of the primary contact for the course.
  4. "Contact Email:" Enter the email address of the above person.
  5. Click Continue
  6. Click Finish

Edit Course Toolbar

Remove, Hide or Add tools to the Course Toolbar to reflect the tools you will use this semester.

Import Content from a Previous Semester

If you used e-Learning in Sakai in previous semesters and have content that you want to reuse, you can import that from the previous course.

Go here for complete instructions on how to import your content.

Associate Section Roster(s)

Note: Starting Summer 2013 each new course will have rosters automatically associated so you will not need to take this step, but you will have to 'Publish' your course for students to be able to access it.

Students are associated with your course based on the section number. For students to be enrolled in your course, you will need to associate your rosters with your course.

*Section rosters are not populated with students until a few days before the semester starts.

Go here for a tutorial on how to associate your rosters.

Enroll TAs or other Participants

Your students are loaded automatically when you add the roster(s). But you will need to add any TA(s) or other non-student roles that you want to have access to your course.

Go here for a complete tutorial on adding and managing TAs or other participants.

Retrieved from "https://lss.at.ufl.edu/help/New_Semester"
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