Sign Up

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(Overview)
(Lock or cancel a time slot)
 
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== Overview ==
== Overview ==
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A tool that allows users to organize office hours, review sessions, study groups and similar activities.
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Sign-Up is a tool that allows participants to sign-up for events on a calendar - such as a time to give a presentation, schedule time with instructor, etc.  While the tool is intended for use in calendaring, it can be used to allow students to self-select into groups.  The Instructor will then have to manually create the groups and insert the participants into the groups.
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Different event types are used for creating a new event/meeting
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'''NOTE:''' The Sign-Up tool is a new option in Fall 2011.  If you have a course that was created prior to the addition of this tool, you will be able to add the tool to the toolbar, but you must contact e-Learning Support Services (352-392-4357 option 3) to set up the permissions.  You will not be able to see the tool on your toolbar until the permissions are set.
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The Sign-up Tool allows you to create three different types of events/meetings. The types are defined as follows:  
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The Sign-up Tool allows you to create three different types of events/meetings:
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#'''Multiple Slots''': The meeting is segmented into multiple time slots. The participant is required to sign up.  
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*'''Multiple Slots''': The meeting is segmented into multiple time slots. For example, an hour-long class period has time for four fifteen-minute presentations.  The participant chooses a time slot for his/her presentation.
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#'''Single Slot''': There is a single time slot for an event/meeting; the number of participants can be limited or unlimited and the participant is required to sign up.  
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*'''Single Slot''': There is a single time slot for an event/meeting.  For example, a class is using a computer lab to take an exam.  Thirty people can use the computer lab at one time.  There are 90 people in the class.  The instructor sets up three computer lab sessions and asks the participants to choose which lab time they want.
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#'''Open meeting''' (no sign-up required)
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*'''Open meeting''' No sign-up is required.
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== How to create a Multiple Slots event/meeting ==
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== Create a Multiple Slots event/meeting ==
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#Navigate to the Sign-up Tool main page
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# Click'''Add''' at the top of the page.
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#Click the '''Add''' link on the top menu bar and you will advance to the next page, "Create New Meeting: Basic Information."
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# Fill in all the data fields on this page
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#Fill in all the data fields on this page
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# Under "Meeting Type:" enter the number of slots available for sign-up and how many participants can sign-up for each time slot.
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#Select the Multiple Slots radio button
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# Click '''Next'''
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#Click the Next button to continue to the next page, "Meeting Summary"
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# If you are satisfied with the current settings:
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#If you are satisfied with the current settings
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#* Click '''Publish''' to publish the event/meeting.
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#* You can click the Publish button to publish the event/meeting and it will appear on the main page.
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#* Or click '''Cancel''' to go back to main page. (All data will be lost.)
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#* Or click the Cancel button to go back to main page and all your data will be lost.
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#* Or you may click '''Assign Participants & Publish''' to pre-assign participants to the event/meeting.  In this circumstance, it is not open for students to sign-up, but you assign the students to their time slot.  
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#* Or if you want to pre-assign some participants to the event/meeting, click the Assign Participants & Publish button to go to the next page, "Assign Participants."
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## Click '''Add''' and select a participant from the drop-down menu.
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### Click Assign Participants & Publish to advance to the page, "Assign Participants"
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## Click '''OK''' to add the participant.
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### Click the Add button and select a participant from the dropdown.
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## Click '''Publish''' to complete the process. You will return to the main page, where you can see the newly published event/meeting.
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### Click OK to add the participant.
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### Click the Publish button to complete the process. You will return to the main page, where you can see the newly published event/meeting.
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== Modify a meeting ==
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From the main Sign-Up tool page:
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# Click the title of the Meeting
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# Click '''Modify''' at the top left of the screen
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# Make your changes
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# Click '''Publish Modifications''' to save your changes
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== Remove a Meeting ==
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From the main page of the Sign-Up tool:
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# Check the "Remove" box to the far right of the Meeting Title.
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# Click '''Remove Meetings'''
== Lock or cancel a time slot ==
== Lock or cancel a time slot ==
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'''Lock/Unlcok:''' Once the time slot is locked, participants can no longer sign
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====Lock/Unlock====
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up; however they can cancel their appointment. Unlock
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If you want to stop participants from being able to sign-up for the meeting, you may lock it.  Those who signed up before the Meeting was locked may still cancel their sign-up.
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reopens the time slot.
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From the main page in the Sign-Up tool:
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# Click the title of the Meeting
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# Click the Time Slot that you want to lock
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# Click the "Lock - prevent participant sign-up" link. This is a toggle link.  One click locks the timeslot, another click unlocks it.
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'''Cancel/Restore:''' Once the time slot is cancelled, all participants associated
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====Cancel/Restore====
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with that time slot will be removed (including those on the
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If you Cancel a time slot, all participants associated with that time slot will be removed (including those on the wait list), and participants can no longer sign up. Restore will reopen this time slot but it will not restore the former participants.
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wait list), and participants can no longer sign up or add
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From the main page in the Sign-Up tool:
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themselves to the wait list. Restore will reopen this time
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# Click the title of the Meeting
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slot but it will not restore the former participants.
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# Click the Time Slot
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# Click the "Cancel - delete the timeslot" link.  This is a toggle link.  One click cancels the timeslot, another click restores it.

Latest revision as of 20:42, 14 October 2011

Last updated: 10-14-2011

Contents

Overview

Sign-Up is a tool that allows participants to sign-up for events on a calendar - such as a time to give a presentation, schedule time with instructor, etc. While the tool is intended for use in calendaring, it can be used to allow students to self-select into groups. The Instructor will then have to manually create the groups and insert the participants into the groups.

NOTE: The Sign-Up tool is a new option in Fall 2011. If you have a course that was created prior to the addition of this tool, you will be able to add the tool to the toolbar, but you must contact e-Learning Support Services (352-392-4357 option 3) to set up the permissions. You will not be able to see the tool on your toolbar until the permissions are set.

The Sign-up Tool allows you to create three different types of events/meetings:

Create a Multiple Slots event/meeting

  1. ClickAdd at the top of the page.
  2. Fill in all the data fields on this page
  3. Under "Meeting Type:" enter the number of slots available for sign-up and how many participants can sign-up for each time slot.
  4. Click Next
  5. If you are satisfied with the current settings:
    • Click Publish to publish the event/meeting.
    • Or click Cancel to go back to main page. (All data will be lost.)
    • Or you may click Assign Participants & Publish to pre-assign participants to the event/meeting. In this circumstance, it is not open for students to sign-up, but you assign the students to their time slot.
    1. Click Add and select a participant from the drop-down menu.
    2. Click OK to add the participant.
    3. Click Publish to complete the process. You will return to the main page, where you can see the newly published event/meeting.

Modify a meeting

From the main Sign-Up tool page:

  1. Click the title of the Meeting
  2. Click Modify at the top left of the screen
  3. Make your changes
  4. Click Publish Modifications to save your changes

Remove a Meeting

From the main page of the Sign-Up tool:

  1. Check the "Remove" box to the far right of the Meeting Title.
  2. Click Remove Meetings

Lock or cancel a time slot

Lock/Unlock

If you want to stop participants from being able to sign-up for the meeting, you may lock it. Those who signed up before the Meeting was locked may still cancel their sign-up.

From the main page in the Sign-Up tool:

  1. Click the title of the Meeting
  2. Click the Time Slot that you want to lock
  3. Click the "Lock - prevent participant sign-up" link. This is a toggle link. One click locks the timeslot, another click unlocks it.


Cancel/Restore

If you Cancel a time slot, all participants associated with that time slot will be removed (including those on the wait list), and participants can no longer sign up. Restore will reopen this time slot but it will not restore the former participants. From the main page in the Sign-Up tool:

  1. Click the title of the Meeting
  2. Click the Time Slot
  3. Click the "Cancel - delete the timeslot" link. This is a toggle link. One click cancels the timeslot, another click restores it.
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