Sign Up

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(Overview)
(How to create a Multiple Slots event/meeting)
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*'''Open meeting''' No sign-up is required.
*'''Open meeting''' No sign-up is required.
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== How to create a Multiple Slots event/meeting ==
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== Create a Multiple Slots event/meeting ==
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#Navigate to the Sign-up Tool main page
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# Click'''Add''' at the top of the page.
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#Click the '''Add''' link on the top menu bar and you will advance to the next page, "Create New Meeting: Basic Information."
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# Fill in all the data fields on this page
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#Fill in all the data fields on this page
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# Under "Meeting Type:" enter the number of slots available for sign-up and how many participants can sign-up for each time slot.
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#Select the Multiple Slots radio button
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# Click '''Next'''
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#Click the Next button to continue to the next page, "Meeting Summary"
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# If you are satisfied with the current settings:
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#If you are satisfied with the current settings
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#* Click '''Publish''' to publish the event/meeting.
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#* You can click the Publish button to publish the event/meeting and it will appear on the main page.
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#* Or click '''Cancel''' to go back to main page. (All data will be lost.)
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#* Or click the Cancel button to go back to main page and all your data will be lost.
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#* Or you may click '''Assign Participants & Publish''' to pre-assign participants to the event/meeting.  In this circumstance, it is not open for students to sign-up, but you assign the students to their time slot.  
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#* Or if you want to pre-assign some participants to the event/meeting, click the Assign Participants & Publish button to go to the next page, "Assign Participants."
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## Click '''Add''' and select a participant from the drop-down menu.
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### Click Assign Participants & Publish to advance to the page, "Assign Participants"
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## Click '''OK''' to add the participant.
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### Click the Add button and select a participant from the dropdown.
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## Click '''Publish''' to complete the process. You will return to the main page, where you can see the newly published event/meeting.
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### Click OK to add the participant.
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### Click the Publish button to complete the process. You will return to the main page, where you can see the newly published event/meeting.
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== How to modify a meeting ==
== How to modify a meeting ==

Revision as of 20:32, 14 October 2011

Last updated: 10-14-2011

Contents

Overview

Sign-Up is a tool that allows participants to sign-up for events on a calendar - such as a time to give a presentation, schedule time with instructor, etc. While the tool is intended for use in calendaring, it can be used to allow students to self-select into groups. The Instructor will then have to manually create the groups and insert the participants into the groups.

NOTE: The Sign-Up tool is a new option in Fall 2011. If you have a course that was created prior to the addition of this tool, you will be able to add the tool to the toolbar, but you must contact e-Learning Support Services (352-392-4357 option 3) to set up the permissions. You will not be able to see the tool on your toolbar until the permissions are set.

The Sign-up Tool allows you to create three different types of events/meetings:

Create a Multiple Slots event/meeting

  1. ClickAdd at the top of the page.
  2. Fill in all the data fields on this page
  3. Under "Meeting Type:" enter the number of slots available for sign-up and how many participants can sign-up for each time slot.
  4. Click Next
  5. If you are satisfied with the current settings:
    • Click Publish to publish the event/meeting.
    • Or click Cancel to go back to main page. (All data will be lost.)
    • Or you may click Assign Participants & Publish to pre-assign participants to the event/meeting. In this circumstance, it is not open for students to sign-up, but you assign the students to their time slot.
    1. Click Add and select a participant from the drop-down menu.
    2. Click OK to add the participant.
    3. Click Publish to complete the process. You will return to the main page, where you can see the newly published event/meeting.

How to modify a meeting

  1. Navigate to the Sign-up Tool main page
  2. Click the title of the Meeting Title
  3. Click "Modify" located in the top left
  4. Modify the settings
    • Click Publish Modification to save the settings
    • Click Cancel to undo any changes made


How to remove a meeting

  1. Navigate to the Sign-up Tool main page
  2. Click the checkbox in the Remove column located on the right corresponding to the meeting you would like to remove
  3. Click Remove Meetings button


Lock or cancel a time slot

Lock/Unlcok

Once the time slot is locked, participants can no longer sign up; however they can cancel their appointment. Unlock reopens the time slot. How To:

  1. Navigate to the Sign-up Tool main page
  2. Click the title of the Meeting Title
  3. Click the Time Slot
  4. A link "lock this time slot Lock - prevent participant sign-up" should appear
  5. Click the link to toggle


Cancel/Restore

Once the time slot is cancelled, all participants associated with that time slot will be removed (including those on the wait list), and participants can no longer sign up or add themselves to the wait list. Restore will reopen this time slot but it will not restore the former participants. How To:

  1. Navigate to the Sign-up Tool main page
  2. Click the title of the Meeting Title
  3. Click the Time Slot
  4. A link "Cancel - delete the timeslot" should appear
  5. Click the link to toggle
    • You will be able to Restore the timeslot, but remember that all Participants were removed when the timeslot was cancelled.
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